St. Luke’s Lutheran Church
Council Meeting Minutes
September 7, 2021 – 6:00pm
Present: Teresa Cochran, Brandon Gress, Fraser MacHaffie, Jackie Alden, Mike Siddall, Kim Bandy, Steve Mahaffey
Absent: Jennifer Folwell, Ron Calvert
Call to Order & Time: 6:02pm
Prayer and Devotions: Prayer offered by Mike Siddall
Approval of August 12, 2021 Minutes: motion made by Brandon Gress to approve minutes; seconded by Mike Siddall; motion passed.
Pastor’s Report: Jane has catalogued and saved the hymns that we know, so they are available if there is ever a need for music. Will be installing the zimbelstern tomorrow. Written report submitted.
Christian Education/Youth and Families (Jen Folwell):
Bible Study is continuing
Evangelism (Kim Bandy):
Chair (Randy Shrider): Loads of Love was August 28, 2021.
Music and Worship (Brandon Gress):
Chair (Margene Brown): Will be meeting tomorrow.
Finance (Fraser MacHaffie):
Chair (Vicki Tullius): Committee has not met, but will meet soon because of the upcoming budget preparation.
Treasurer’s Report: Financial report provided.
Memorandum regarding end-of-employment payment to Sheri Gage was presented and discussed. Motion made by Jackie Alden to make payment to Sheri Gage in the gross amount of $1,656.62 for all time through August 19, 2021 including accrued earned vacation; seconded by Kim Bandy; motion passed.
Update for protocol for COVID-19. Discussion about whether there should be any changes made to the protocols, and no motions were made.
New Business: Special music coordinator position. Discussion of proposed employment contract and job description for newly created position of Special Music Coordinator. Motion made by Brandon Gress to accept the job position as written for the Special Music Coordinator position as an alternative to the choir director position;
seconded by Pastor Steve; motion passed 6 to 1.
Motion made by Brandon Gress to accept the contract for Special Music Coordinator as written, with annual compensation to be $5,338 being equivalent to $157 for each service, and that we offer it to Candy Bandy on September 8, 2021, with the employment to begin the first Sunday in October, 2021; Mike Siddall seconded the motion; motion passed.
Update on janitor position. Gentleman that we are going to interview on Thursday, September 9,2021.
Discussion about proposed Background Check Policy. Additions made to policy to specify that background checks shall be conducted prior to employment or volunteer service and additional background checks may be requested at the discretion of council. Employees to provide a form on an annual basis to state whether any changes have occurred during the prior year. Motion made by Pastor Steve to accept the proposed Background Check Policy for St. Luke’s Lutheran church with noted revisions to reflect that background checks shall be conducted prior to employment or volunteer service and additional background checks may be requested at the discretion of council; seconded by Jackie Alden; motion passed.
Motion made by Brandon Gress to budget $300 for 2021 for background checks for current and new employees; seconded by Mike Siddall; motion passed.
Notice of Proposal changes to the constitution and bylaws:
Discussion of Notice of Proposed Changes to the Constitution and Bylaws of Saint Luke’s Lutheran Church, Marietta. Recommendation to strike proposed Motion #5 from the proposal due to the requirement that this would need to be approved by the Synod. Motion made by Brandon Gress to approve the Notice of Proposed Changes to the Constitution and Bylaws of Saint Luke’s Lutheran Church, Marietta, with removal of motion
#5; second by Mike Siddall; motion passed. Jeri will be asked to send the Notice to the congregation at least 30 days prior to the November, 2021 meeting.
Adjourned at 7:20pm
Next Meeting: October 19, 2021 – 6:00pm